Vendor Contract

Medieval Fae Fest

November 13, 14, & 15, 2026.

Email: medievalfaefest@gmail.com

PLEASE REVIEW ALL OF THE FOLLOWING RULES

VENDOR must include photos showing their tent and some of their crafts/wares.

Vendors Spot Payments

Once the Vendor is accepted, an invoice will be sent to the email listed in the form.

If the applicant is not accepted, they will receive an email explaining why.

The vendor understands that all taxes and licensing, including any local, state, or federal taxes, are the vendor’s responsibility, if applicable. Vendors are responsible for their own liability insurance. Medieval Fae Fest, Jackson County Ag Center, Jackson County Administration, and all staff and volunteers are not liable for any loss, damages, or theft.

(Please note: This is a setup for 3 days. All vendor booth spots and sales require sales tax and convenience fees.)

Sales, Display, and Solicitation Policy

Material Suitability

Medieval Fae Fest reserves the exclusive right to determine which materials are suitable or unsuitable for sale, display, or distribution on the premises.

Prohibited Solicitation

Any form of solicitation or unauthorized recruitment is strictly prohibited within the festival grounds. This includes, but is not limited to:

• Organizational Recruitment: The recruitment, support, or promotion of specific organizations, groups, or products without prior approval.
• Fundraising and Petitions:
  • Seeking money or endowments for non-profit organizations without explicit acknowledgment and approval.
  • Gathering signatures for any petition.
• Political Activity: The requisitioning or backing of any political nominee or cause.
• Religious/Personal: Soliciting or recruiting attendees for spiritual disciplines, or challenging/seeking intimate personal data through questionnaires or surveys.

These rules are strictly enforced to maintain a safe and enjoyable environment for all patrons.

Our Vendor Policy

We set forth the authority to refute any Vendor. Additionally, at any time, the MFF can request that a vendor leave quietly for any reason. Hereinafter, every Vendor must comply with the rules set forth by the MFF management and the Jackson County Agriculture Center.

Please initial that you have read and understand:

• _____The individual vendor must promote themselves and our event prior to the event days. It is recommended the vendor share over their own Social Media that they will be set up at the event and what products they will be selling. Doing Facebook Lives or TikToks at the event is encouraged, but remember to ask others before taking photos of them.
• _____It is strictly prohibited for vendors to utilize anything that may cause damage to the convention center of any kind.
• _____Any damages the convention center incurs on behalf of a Vendor’s negligence will be the vendor’s sole responsibility. The same said vendor will not be allowed to vend at the event in the future.
• _____We, MFF, set forth our authority to deny the allowance or sale of any products that might prove offensive or dangerous. All items for sale must be preapproved before setting up.
• _____Prior to registration, please inquire with the MFF management team regarding any concerns you have about whether your products or display might be deemed inappropriate, offensive, or dangerous.
• _____In no way does the MFF warrant, endorse, or support any of the exhibits, actions displayed, products, views, or beliefs that are being sold, offered, or appropriated by any Vendor.
• _____As a vendor, you recognize and concur it is of your own safety when you are engaging in activities in the MFF. Herein, the MFF does not create any depiction or guarantees in regards to anything in relation to the event. This includes any constraints regarding the volume of sales, foot traffic, etc.
• _____All members, employees, volunteers, and agents of MFF, as well as all respective entities and successors, shall be indemnified, defended, and held harmless by all vendors against any damages, costs, loss, theft, liability, claims, or any other actions arising during vendor’s participation in the MFF event.
• _____During the entire period of the event, all tables assigned to vendors must be maintained by at least one attendant. In addition, the Vendor Area will remain open to public access while the event is taking place.
• _____In the event that any Vendor fails to comply with the rules set forth by the MFF, we express the right to request said Vendor exit the venue. Additionally, any registration fees paid are non-refundable to the Vendor being asked to leave the site.
• _____The Jackson County Agriculture Center may impose separate penalties on the Vendor who fails to comply with the established rules of the venue.
• _____All Vendors must acknowledge and agree to the removal of all rubbish they bring into the venue. Furthermore, Vendors must agree to maintain a clear space. After the event, all trash must be disposed of. It is further recognized that the MFF does not in any way endorse the vendor’s exhibits, views, actions, beliefs, or merchandise.
• _____It is further held that any and all merchandise purchased, brought onto, or sold within the Convention premises shall hold the MFF blameless.
• _____Let it be known the Medieval Fae Fest (MFF) is a family event. Therefore, we uphold our right to deny the sales and exhibition of any severely violent or pornographic demonstrations.
• _____Medieval Fae Fest (MFF) will be promoting itself and the vendors. This does not mean we are solely responsible for all promotions and advertising.
• _____It is understandable if you need to bring your children with you, but please note all children under 13 must be accompanied by an adult at all times. Children cannot be allowed to wander alone through the Convention areas due to safety issues. If this happens, you will be asked to leave the convention.

Check the package(s) you want

Non-Food Vendors

• A single Spot (12×12 ft) without power for the weekend $150
• A Double Spot (12×24 ft) without power for the Weekend $200
• Extra Power, per day $25
• Extra Badges $15
• RV hook-up is $65
• Camping $50

All Food Truck Vendors

• Food merchants must submit a $240.00 food vendor fee per weekend. Electricity and water are not included (up to 20×20 ft space for food merchants, or additional fees will apply). The coordinator must approve your menu. You must have your menu and prices posted. You are responsible for obtaining all necessary permits and paying all applicable fees. You are responsible for knowing and meeting the code of the city/county/state. You must attempt to “look the part” as a food vendor at this event. You must wear a medieval/Ren costume during the entire event. You must have a sign with Medieval Lettering or with a rustic appearance & must attempt to dress up your tent in the theme of the event.
• A single Spot for the weekend $240.00
• Extra Badges $15

Note: Vendors must provide their own equipment IE: canopies, racks, etc..

Each Vendor will receive two Vendor badges that allow entry to the vendor area. It DOES NOT allow them entry into the workshops, exhibits, or free food.

All fees are non-refundable as they are used to promote the events

Electricity is not included in the cost above.

No running water is available on the floor.

Hours of Vendor Availability

• Hours set for the set-up of Vendor merchandise are set tentatively at 8:00 am on Saturday and Sunday. Please keep in mind that VIP’s are allowed entry an hour before opening to the public.
• Friday, November 13- Vendors set up 7:00 am-9:00 am.
• Open doors to the public 9 am- 5 pm
• Saturday, November 14- Open to Vendors at 7 am
• Open doors to the public 9 am- 5 pm
• Sunday, November 15, Open to Vendors at 7 am.
• Open doors to the public 9 am- 5 pm

Breakdown time: Vendors can begin breaking down about 4:30 pm, which is 30 minutes prior to gates closing to the public, but do not break down any earlier. If you need to break down early, please find a Director and let them know the reason you would like to break down early. Otherwise, you might not be allowed to attend next year.

Vendors are responsible for leaving the area in the same condition as they found it.

We reserve the right to censor any booth.

*All vendors must remain set up at the event until the closing of each day.

REGISTRATION: Vendor Forms must be submitted for approval before payment is sent. Payments must be paid within 2 weeks of receiving the invoice. The booths are on a first come first serve basis so get your booth spot while they last as we are limited on space!

Medieval Fae Fest, Jackson County Admin, Jackson County Ag Center, or its affiliates will not be held responsible for any liability, stolen, damaged merchandise, or injury incurred during the event.

If you require any special accommodations or extra move-in time feel free to email: medievalfaefest@gmail.com